Quick summary
- OfficePortal vs Insperity in one line: OfficePortal is HR software you control; Insperity is a US PEO that co-employs your staff.
- OfficePortal Premium costs $4 per user per month billed yearly and covers attendance, shifts, leave, performance reviews and payroll.
- Insperity doesn't publish prices. Its annual report says its PEO fee is your payroll plus a percentage of payroll cost, and independent guides estimate about $150 to $210 per employee per month.
- Insperity operates in the US only, and it cited higher pricing in its 2026 results.
- At 50 employees, OfficePortal costs $200 a month; Insperity's PEO is estimated at $7,500 or more, including services OfficePortal doesn't provide.
PEO vs HR software: what's the difference?
A professional employer organisation (PEO) such as Insperity co-employs your staff, sponsors benefit plans, handles workers' compensation and pays payroll taxes on your behalf. HR software such as OfficePortal keeps you as the only employer and gives your team the tools to run attendance, leave, performance and payroll yourselves. A PEO costs more because it sells services as well as software.
Why OfficePortal is the best Insperity alternative
OfficePortal gives growing companies the HR tools they use every day, without PEO fees. Attendance tracking, shift scheduling, the leave management system, performance management and payroll software share one employee record, and every price is on our pricing page.
- You stay the only employer. No co-employment, so your policies and benefits choices stay yours.
- A published software price. $4 per user per month billed yearly on Premium, not a custom PEO fee.
- Monthly or yearly billing. No one- or two-year pricing commitment.
- Everyday HR in one plan. Biometric attendance, shift rosters, leave, performance reviews and payroll.
- Digital from the start. Employees request leave, check payslips and upload documents on web or mobile.
- Teams in any location. Run attendance, leave and performance for people wherever they work.
- Hands-on onboarding. The OfficePortal team helps with setup, data migration and training.
- Secure and reliable. AES-256 encryption, SOC 2 compliant infrastructure and 99.9% uptime.
OfficePortal vs Insperity on HR, payroll and attendance
Insperity's full PEO, HR360, bundles payroll, time and attendance, absence and time-off tracking, recruiting, performance management and learning with benefits administration, workers' compensation and dedicated HR specialists. It also sells HRCore, a payroll and HR software product, and HRScale, a PEO built on Workday.
OfficePortal covers the tools your team uses every day in one plan: attendance, rosters, overtime, leave, review cycles and payroll from the same approved records. It doesn't provide benefits, insurance or workers' compensation, so you arrange those yourself or through a broker. For background, see our guides to HR compliance and salary processing.
OfficePortal vs Insperity pricing
OfficePortal publishes its prices; Insperity quotes each customer. Using OfficePortal Premium billed yearly and the low end of independent estimates for Insperity's PEO:
- 10 employees: OfficePortal $40 a month; Insperity about $1,500 or more.
- 50 employees: OfficePortal $200 a month; Insperity about $7,500 or more.
- 200 employees: OfficePortal $800 a month; Insperity about $30,000 or more.
Insperity's fees also cover services OfficePortal doesn't provide, such as benefits administration and workers' compensation, so compare your full costs carefully.
Insperity disadvantages: why companies look for alternatives
- Quote-only pricing. Insperity doesn't publish prices; you talk to an advisor for a quote.
- PEO-level fees. Independent guides estimate about $150 to $210 per employee per month, and the fee is tied to a percentage of your payroll cost.
- Rising prices. Insperity's 2026 results cite higher pricing per worksite employee.
- Co-employment. Employer responsibilities are shared, and benefits come through Insperity-sponsored plans.
- Longer commitments. Pricing is usually set for one year on HR360 and two years for mid-market clients, with longer terms on some editions.
- US only. Insperity operates in the US, so it doesn't cover teams in other countries.
- Paper-heavy processes. Some reviewers mention manual forms and wet signatures.
- Technology and setup. Some reviewers say the platform lags on usability, integrations are limited and setup is lengthy.
- Inconsistent support. Some reviewers describe service as slow or impersonal after onboarding.
- No free plan or trial.
What to look for in an Insperity alternative
When you compare Insperity alternatives, check for these, and how OfficePortal covers each one:
- A published price you can check before talking to sales.
- Control as the only employer, with your own policies and benefits choices.
- Flexible billing without multi-year commitments.
- Attendance, shifts, leave, performance and payroll in one plan.
- Digital self-service for employees, not paper forms.
- Support for teams in different locations.
Is Insperity ever the better choice?
Yes, for US employers that want a PEO. Insperity's scale lets small and mid-size companies offer large-company benefits, it takes on workers' compensation and payroll tax remittance, and it provides dedicated HR specialists. If you'd rather run HR yourself with affordable software and arrange benefits separately, OfficePortal is the better fit.
Leaving a PEO: what to plan
- Check your notice period; Insperity's annual report says HR360 clients can generally end the agreement with 30 days' written notice.
- Arrange new benefits and insurance before your last PEO pay run, so coverage doesn't lapse.
- Set up your own employer accounts for payroll taxes and insurance where the PEO held them.
- Export year-to-date pay, taxes, deductions, leave balances and employee records.
How to switch from Insperity to OfficePortal
- Book a demo. The OfficePortal onboarding team helps with setup, data migration and training, and maps your salary structures.
- Switch at the start of a pay period or quarter, and run one payroll in parallel before you switch fully.
- Start a pilot team on the free Standard plan, then move to Premium.
Comparing more tools? See how OfficePortal compares with Justworks, ADP and others on our HR software alternatives page.