OfficePortal HRMS Glossary
Plain-English definitions of the HR, payroll, and workforce terms that matter.
A
Absconding
Absconding is the act of an employee leaving the workplace without notice or formal resignation.
Absent Without Leave
Absent Without Leave is an unauthorized absence from work without prior approval or valid reason.
Absenteeism Policy
Absenteeism Policy is a set of guidelines that defines rules and procedures for employee absences and attendance management.
Absolute Ratings
Absolute Ratings is a performance evaluation method where employees are rated against predefined standards rather than compared with others.
Accrued Leave
Accrued Leave is the leave balance earned by employees over time based on company leave policies.
Allowance
Allowance is an additional payment provided to employees to cover specific expenses such as travel, housing, or meals.
Analytical Thinking
Analytical Thinking is the ability to evaluate information, identify patterns, and make logical decisions to solve problems effectively.
Annual Income
Annual Income is the total amount of money earned by an individual or organization in a financial year before deductions.
Appraisal
Appraisal is the process of evaluating an employee’s performance, achievements, and overall contribution within an organization.
Assessment Year
Assessment Year is the financial year in which income earned during the previous year is evaluated for tax purposes.
Attendance Regularization
Attendance Regularization is the process of correcting or updating attendance records for missed or incorrect entries.
B
Basic Salary
Basic Salary is the fixed amount paid to an employee before allowances, bonuses, deductions, or taxes.
Benefits Enrollment
Benefits Enrollment is the process through which employees select and register for company-provided benefits such as insurance, retirement plans, and wellness programs.
Biometric Attendance
Biometric Attendance is an attendance tracking system that uses biometric data such as fingerprints or facial recognition to record employee presence.
Bonus
Bonus is an additional financial reward provided to employees based on performance, company profits, or special achievements.
Bonus Payout
Bonus Payout is the distribution of bonus payments to employees based on company policies, performance, or incentive programs.
Buddy System
Buddy System is a workplace support program where an experienced employee helps guide and assist a new employee during onboarding.
C
Career Break
Career Break is a temporary period when an employee takes time away from work for personal, educational, or professional reasons.
Compensation And Benefits
Compensation And Benefits is the total rewards package provided to employees, including salary, incentives, insurance, and other perks.
Compensatory Off
Compensatory Off is paid time off granted to employees for working extra hours or on holidays and weekends.
Competency
Competency is the combination of skills, knowledge, and abilities required to perform a job effectively.
Consolidated Salary
Consolidated Salary is a fixed salary structure that combines all earnings and allowances into a single payment amount.
Corporate Communication
Corporate Communication is the process of managing and sharing information within an organization and with external stakeholders.
D
Data Privacy Policy
Data Privacy Policy is a set of guidelines that explains how an organization collects, stores, uses, and protects personal and sensitive data.
Database Management
Database Management is the process of organizing, storing, securing, and maintaining data for efficient access and usage.
Deferred Compensation
Deferred Compensation is a portion of an employee’s earnings that is paid at a later date, usually as part of retirement or long-term benefit plans.
Demotion
Demotion is the reassignment of an employee to a lower job position, role, or rank within an organization.
Digital Onboarding
Digital Onboarding is the process of integrating new employees into an organization using online tools, digital documentation, and virtual training.
Digital Workplace
Digital Workplace is a technology-driven work environment that enables employees to collaborate, communicate, and perform tasks digitally from any location.
E
Earned Leave
Earned Leave is paid leave that employees accumulate over time based on company leave policies and service duration.
Emotional Intelligence
Emotional Intelligence is the ability to understand, manage, and respond effectively to emotions in oneself and others.
Employee Benefits
Employee Benefits is the range of non-salary rewards provided to employees, such as insurance, paid leave, and retirement plans.
Employee Engagement
Employee Engagement is the level of commitment, motivation, and involvement employees have toward their work and organization.
Employee Experience
Employee Experience is the overall journey, interactions, and perceptions an employee has throughout their time with an organization.
Employee Onboarding
Employee Onboarding is the process of introducing and integrating new employees into an organization and its work culture.
Employee Satisfaction
Employee Satisfaction is the level of contentment employees feel regarding their job, work environment, and overall workplace experience.
Employer Branding
Employer Branding is the process of building and promoting a company’s reputation as an attractive place to work.
F
Fixed Pay
Fixed Pay is the predetermined and regular amount of salary paid to an employee, excluding bonuses, incentives, or variable compensation.
Flexible Benefits Plan
Flexible Benefits Plan is a benefits program that allows employees to choose from a variety of benefit options based on their individual needs and preferences.
G
General Settings
General Settings is a section that allows administrators to configure system preferences, features, and operational parameters.
Generate Reports
Generate Reports is a feature that creates detailed summaries and analytics from system data for review and decision-making.
Geo Fencing
Geo Fencing is a location-based technology that creates virtual boundaries to track or manage employee activities within a specific area.
Goal Management
Goal Management is the process of setting, tracking, and evaluating employee or organizational goals to improve performance and productivity.
Goal Tracking
Goal Tracking is the process of monitoring progress and performance against defined objectives and targets.
Governance Dashboard
Governance Dashboard is a centralized interface that provides insights, monitoring, and control over organizational policies, compliance, and performance metrics.
Grade Pay
Grade Pay is an additional amount added to an employee’s basic salary based on job classification or pay scale.
Grievance Portal
Grievance Portal is a digital platform where employees can submit, track, and resolve workplace complaints or concerns.
Group Attendance
Group Attendance is a feature that allows attendance to be recorded and managed for multiple employees simultaneously.
H
Headcount Report
Headcount Report is a document or dashboard that provides details about the total number of employees within an organization.
Hierarchy Management
Hierarchy Management is the process of organizing and managing reporting structures, roles, and authority levels within an organization.
Hiring Management
Hiring Management is the process of planning, tracking, and managing recruitment activities to hire suitable candidates efficiently.
Holiday Calendar
Holiday Calendar is a schedule that lists official holidays, company holidays, and non-working days for employees.
HR Compliance
HR Compliance is the process of ensuring that workplace policies and practices follow labor laws, regulations, and company standards.
HR Dashboard
HR Dashboard is a centralized interface that provides an overview of key HR metrics, employee data, and workforce analytics.
HR Helpdesk
HR Helpdesk is a support system that assists employees with HR-related queries, requests, and issue resolution.
HR Policies
HR Policies is a set of rules, guidelines, and procedures that govern employee behavior, workplace practices, and organizational standards.
HR Workflow Automation
HR Workflow Automation is the use of technology to automate HR processes such as recruitment, approvals, attendance, and employee management tasks.
Hybrid Work Policy
Hybrid Work Policy is a workplace policy that allows employees to work both remotely and from the office based on company guidelines.
I
Identity Verification
Identity Verification is the process of confirming an employee’s or user’s identity using official documents or authentication methods.
In-Time Tracking
In-Time Tracking is the process of recording the exact time employees check in to work for attendance and productivity management.
Incident Management
Incident Management is the process of identifying, tracking, and resolving workplace issues, risks, or unexpected events efficiently.
Increment Management
Increment Management is the process of planning, approving, and managing employee salary increases based on performance or company policies.
Induction Program
Induction Program is a structured process that introduces new employees to the organization, its culture, policies, and work environment.
Integration Settings
Integration Settings is a configuration section that manages connections and data synchronization between different software systems or applications.
Internal Job Posting
Internal Job Posting is a recruitment process where job openings are announced within the organization for existing employees to apply.
Interview Scheduling
Interview Scheduling is the process of organizing and managing interview dates, times, and communication between candidates and interviewers.
J
Job Application Tracking
Job Application Tracking is the process of managing and monitoring candidate applications throughout the recruitment process.
Job Dashboard
Job Dashboard is a centralized interface that provides insights and updates related to job openings, applications, and recruitment activities.
Job Posting
Job Posting is the process of advertising job openings to attract suitable candidates for employment opportunities.
Job Requisition
Job Requisition is a formal request raised by a department to hire a new employee for a specific role or position.
Joining Formalities
Joining Formalities is the set of procedures and documentation completed by new employees before officially starting work.
Joining Letter
Joining Letter is an official document issued to a candidate confirming their employment and joining details with the organization.
K
Key Performance Metrics
Key Performance Metrics is a set of measurable values used to evaluate performance, productivity, and business success.
Key Result Areas (KRA)
Key Result Areas is the set of critical responsibilities and outcomes that define an employee’s or department’s performance objectives.
Knowledge Base
Knowledge Base is a digital repository that stores information, guides, and resources for easy access and reference.
Knowledge Management System
Knowledge Management System is a software solution that organizes, stores, and distributes organizational knowledge and information efficiently.
Knowledge Sharing Portal
Knowledge Sharing Portal is a platform that enables employees to share information, documents, and expertise across the organization.
KPI Dashboard
KPI Dashboard is a centralized interface that displays key performance indicators and business metrics for monitoring organizational performance.
KPI Tracking
KPI Tracking is the process of monitoring and analyzing key performance indicators to measure progress toward business goals.
L
Learning Management System
Learning Management System is a digital platform used to create, manage, deliver, and track employee training and learning programs.
Leave Approval Workflow
Leave Approval Workflow is a structured process that manages the submission, review, and approval of employee leave requests.
Leave Balance Tracker
Leave Balance Tracker is a system that monitors and displays the available, used, and remaining leave balance of employees.
Leave Encashment
Leave Encashment is the process of converting unused earned leave into monetary compensation based on company policies.
Leave Management
Leave Management is the process of managing employee leave requests, approvals, balances, and leave policies within an organization.
Location Tracking
Location Tracking is the process of monitoring and recording the real-time location of employees, devices, or assets for operational purposes.
Login Access Control
Login Access Control is a security mechanism that manages and restricts user access to systems, applications, or data based on permissions and authentication.
M
Manual Attendance Entry
Manual Attendance Entry is the process of recording employee attendance manually instead of using automated tracking systems.
Monitoring System
Monitoring System is a solution that tracks, analyzes, and manages activities, performance, or operations within an organization in real time.
Monthly Attendance
Monthly Attendance is the record of employee attendance, including presence, absences, and working hours, maintained on a monthly basis.
Multi-Level Approval
Multi-Level Approval is a workflow process where requests or actions require authorization from multiple levels of management before completion.
N
Name Directory
Name Directory is a searchable list that contains employee or user names along with their contact and organizational details.
Navigation Menu
Navigation Menu is a user interface element that helps users access different sections, features, and pages within an application or website.
News And Announcements
News And Announcements is a communication section used to share company updates, events, and important organizational information.
Night Shift Management
Night Shift Management is the process of scheduling, monitoring, and managing employees working during night shift hours.
Notice Board
Notice Board is a digital platform used to display official announcements, updates, and important information for employees or users.
Notification Center
Notification Center is a centralized section that delivers alerts, updates, reminders, and important messages to users within a system.
O
Offboarding Process
Offboarding Process is the procedure followed when an employee leaves an organization, including exit formalities, documentation, and knowledge transfer.
Office Attendance
Office Attendance is the process of recording and tracking employee presence and working hours within the workplace.
Online Approval System
Online Approval System is a digital workflow solution that enables requests, documents, and tasks to be reviewed and approved electronically.
Online Documentation
Online Documentation is the process of storing, managing, and accessing documents digitally through an online platform.
Operational Dashboard
Operational Dashboard is a centralized interface that displays real-time operational data, performance metrics, and business activities.
Organization Chart
Organization Chart is a visual representation of an organization’s structure, showing roles, departments, and reporting relationships.
Overtime Tracker
Overtime Tracker is a system used to record and monitor extra working hours completed by employees beyond regular schedules.
P
Payroll Management
Payroll Management is the process of managing employee salaries, wages, deductions, bonuses, and salary disbursements accurately.
Payslip Download
Payslip Download is a feature that allows employees to securely access and download their salary slips online.
Performance Dashboard
Performance Dashboard is a centralized interface that displays employee, team, or organizational performance metrics and analytics.
Performance Review
Performance Review is the process of evaluating an employee’s work performance, achievements, and overall contribution within a specific period.
Permission Request
Permission Request is a formal request submitted by a user or employee to gain access to specific systems, data, or resources.
Policy Management
Policy Management is the process of creating, updating, organizing, and enforcing company policies and guidelines.
Profile Management
Profile Management is the process of maintaining and updating employee or user information within a system or platform.
Project Allocation
Project Allocation is the process of assigning employees, resources, or tasks to specific projects based on skills and requirements.
Promotion Tracker
Promotion Tracker is a system used to monitor employee promotions, career progression, and advancement history within an organization.
Punch In System
Punch In System is a time-tracking system that records employee check-in and check-out times for attendance management.
Q
Qualification Records
Qualification Records is a collection of documents and data that store employee or candidate educational and professional qualifications.
Quality Monitoring
Quality Monitoring is the process of evaluating and tracking performance, service quality, and compliance standards within an organization.
Quarterly Reports
Quarterly Reports is a set of business or performance reports generated every three months to review progress, analytics, and outcomes.
Query Management
Query Management is the process of handling, tracking, and resolving user or employee queries efficiently.
Query Resolution Portal
Query Resolution Portal is a digital platform that allows users to submit, track, and resolve queries or support requests.
Queue Management
Queue Management is the process of organizing and handling tasks, requests, or customer interactions in a structured waiting sequence.
Quick Approval System
Quick Approval System is a workflow solution that enables faster review and approval of requests, tasks, or documents.
Quick Search
Quick Search is a feature that allows users to quickly find information, records, or resources within a system using keywords or filters.
R
Remote Attendance
Remote Attendance is a system that allows employees to mark and track attendance while working from remote locations.
Review Management
Review Management is the process of collecting, managing, and analyzing employee, customer, or performance reviews within an organization.
Roster Planning
Roster Planning is the process of creating and managing employee work schedules, shifts, and resource allocation efficiently.
S
Salary Processing
Salary Processing is the process of calculating, managing, and disbursing employee salaries, deductions, and payments accurately.
Self Service Portal
Self Service Portal is a digital platform that allows employees or users to access information and manage requests independently without administrative assistance.
Shift Management
Shift Management is the process of scheduling, organizing, and monitoring employee work shifts to ensure smooth operations.
System Notifications
System Notifications is a feature that sends automated alerts, reminders, and updates to users regarding system activities or important events.
T
Task Management
Task Management is the process of creating, assigning, tracking, and managing tasks to ensure timely completion and productivity.
Tax Declaration
Tax Declaration is the process of submitting investment, income, and tax-related details for tax calculation and compliance purposes.
Team Collaboration
Team Collaboration is the process of employees working together through shared communication, tools, and resources to achieve common goals.
Ticket Management
Ticket Management is the process of tracking, organizing, and resolving customer or employee support requests efficiently.
Time Tracking
Time Tracking is the process of recording and monitoring the time spent by employees on tasks, projects, or work activities.
Timesheet Submission
Timesheet Submission is the process of recording and submitting employee work hours, tasks, or project time for approval and tracking.
Training Portal
Training Portal is a digital platform that provides access to employee training programs, learning materials, and skill development resources.
U
Unified Dashboard
Unified Dashboard is a centralized interface that combines multiple tools, reports, and data insights into a single view.
Update Notifications
Update Notifications is a feature that sends alerts and information about system changes, activities, or important updates to users.
Upload Documents
Upload Documents is a feature that allows users to securely add and store files or documents within a platform.
Usage Reports
Usage Reports is a set of analytics and summaries that track system usage, user activity, and operational performance.
User Access Control
User Access Control is a security mechanism that manages and restricts user permissions to systems, applications, or data.
User Management
User Management is the process of creating, organizing, monitoring, and controlling user accounts and permissions within a system.
User Profile Settings
User Profile Settings is a section that allows users to manage and update their personal information, preferences, and account settings.
V
Vacancy Tracker
Vacancy Tracker is a system used to monitor and manage open job positions and recruitment progress within an organization.
Vacation Tracker
Vacation Tracker is a system used to monitor and manage employee vacation requests, approvals, and leave balances.
Validation Reports
Validation Reports is a set of reports used to verify the accuracy, completeness, and compliance of data or processes.
Vendor Management
Vendor Management is the process of managing relationships, contracts, and performance of external suppliers or service providers.
Verification System
Verification System is a process or tool used to confirm the accuracy, authenticity, or validity of user information, documents, or activities.
Version Control
Version Control is the process of managing and tracking changes made to documents, files, or software over time.
View Attendance
View Attendance is a feature that allows users or administrators to access and review employee attendance records and working hours.
Virtual Meetings
Virtual Meetings is an online communication method that enables participants to connect and collaborate remotely through audio and video conferencing.
Visitor Management
Visitor Management is the process of recording, tracking, and monitoring visitors entering and exiting an organization’s premises.
Voice Notifications
Voice Notifications is a feature that delivers automated alerts, reminders, or updates through voice messages or calls.
W
Warning Notifications
Warning Notifications is a feature that sends alerts or caution messages regarding policy violations, system issues, or important actions requiring attention.
Work Allocation
Work Allocation is the process of assigning tasks, responsibilities, and resources to employees based on roles and workload.
Work From Home Tracker
Work From Home Tracker is a system that monitors attendance, productivity, and activities of employees working remotely.
Work Performance Tracker
Work Performance Tracker is a system used to monitor, evaluate, and analyze employee productivity and performance metrics.
Work Schedule
Work Schedule is a planned timetable that defines employee working hours, shifts, and assigned workdays.
Workflow Automation
Workflow Automation is the use of technology to streamline and automate repetitive tasks and business processes to improve efficiency and accuracy.
Workforce Management
Workforce Management is the process of optimizing employee productivity, scheduling, attendance, and performance within an organization.
Workplace Communication
Workplace Communication is the exchange of information, ideas, and updates among employees and teams within an organization.
X
Y
Z
Zip File Upload
Zip File Upload is a feature that allows users to upload compressed ZIP files containing multiple documents or data files at once.
Zoom Meeting Integration
Zoom Meeting Integration is the process of connecting Zoom with a platform or system to enable seamless scheduling, joining, and management of virtual meetings.