Quick summary
- OfficePortal Standard is free for the first 5 users, then ₹60 per user per month (about $0.62), with Indian statutory payroll included.
- Keka does not publish its prices publicly; independent trackers report three flat bands (Foundation, Strength, Growth) each covering up to 100 employees, at roughly ₹9,999, ₹12,999 and ₹15,999 a month.
- Keka's flat-band structure means small teams can pay close to the same monthly fee as a 99-person team on the same plan.
- Both products run genuine Indian statutory payroll, including PF, ESI, Professional Tax and TDS.
Why teams compare OfficePortal and Keka
Keka is one of the better-known Indian HRMS platforms, popular for its interface and manager-facing workflows, so it comes up often alongside OfficePortal in HR software research. Both handle Indian statutory compliance, so the comparison usually comes down to pricing shape and headcount rather than whether either can run payroll correctly.
Keka's pricing model is unusual: rather than a per-user rate from day one, it bundles the first 100 employees into a flat monthly fee per tier, with pay-per-additional-employee pricing only kicking in past that block. OfficePortal charges per user from the sixth onward, with no block or cliff.
Pricing compared
A note on Keka's pricing: Keka does not list prices on its own public pricing page; the figures here are compiled from independent HR software trackers and should be confirmed directly with Keka's sales team, since quoted rates can vary by negotiation, region and contract length.
With that caveat, a 10-person team on OfficePortal Standard pays ₹300 a month, since the first five users are free. On Keka's Foundation plan, independent trackers report a flat fee of roughly ₹9,999 a month covering any headcount up to 100 — so a 10-person team and a 99-person team on the same Keka plan reportedly pay the same amount.
Past 100 employees, Keka's reported per-additional-employee rates (around ₹90 to ₹150, depending on tier) bring its effective cost per head down significantly at scale, which is where flat-band pricing usually starts to compete more closely with per-user models.
Payroll and statutory compliance
OfficePortal's payroll software calculates PF, ESI, Professional Tax, Labour Welfare Fund and TDS, generates Form 16, and reads directly from attendance and leave.
Keka also runs full Indian statutory payroll, including PF, ESI, TDS and Professional Tax, and this is a genuine strength of the platform, not a weak spot. If statutory compliance is your main concern, both products are capable; the deciding factor is more likely to be pricing structure and headcount.
Where Keka may suit you better
- You are close to or above 100 employees, where Keka's flat-band pricing can work out competitively per head.
- You want Keka's particular manager-facing workflows and interface, which are well-reviewed in the Indian HRMS market.
- You are comfortable negotiating pricing directly with sales, since Keka does not publish a self-serve rate card.
- You need GPS-based attendance and asset tracking available on its higher tiers.
Where OfficePortal fits better
- You are a small or growing team that doesn't want to pay a flat fee sized for up to 100 employees. This particularly suits startups and IT companies under 50 people.
- You want a published, self-serve price you can check yourself, rather than requesting a quote.
- You want a genuinely free start: OfficePortal is free for 5 users, with attendance and leave included from day one, through attendance tracking.
- You want your cost to scale linearly with headcount, with no flat-band cliff to plan around.
How to choose
- Get a written, dated quote from Keka for your exact headcount, since its prices aren't published and third-party figures vary.
- Model both products at your current headcount and at your headcount in 12 months, since Keka's flat bands change the maths significantly around the 100-employee mark.
- Ask both vendors to demonstrate PF, ESI, PT and TDS output live, using your own data.
- Run one month of payroll in parallel before you switch providers.
- Confirm current prices with both vendors, as rates and negotiated terms change.