Simplify Salary Processing with Cloud Based Payroll Software
OfficePortal simplifies payroll management with cloud-based automation and built-in compliance tools. Process salaries, generate payslips, and manage statutory deductions without spreadsheets or manual calculations. Run accurate payroll cycles and ensure compliance with confidence from one centralized platform.
✓ No credit card required · Free for 5 users forever
Trusted by 5,100+ teams worldwide
What is Cloud Based Payroll Software?
Cloud Based Payroll Software is an online payroll management solution that enables businesses to process employee salaries, calculate taxes, manage deductions, and generate payroll reports through a secure cloud platform. It allows HR and payroll teams to access payroll data anytime, anywhere, while ensuring accuracy, compliance, and streamlined payroll operations.
Automate Payroll Processing
Calculate salaries, deductions, taxes, and bonuses automatically to reduce manual effort and improve accuracy.
Access Payroll Anytime, Anywhere
Manage payroll securely from any location through a cloud-based platform with real-time access to payroll data.
Ensure Compliance & Accuracy
Stay compliant with tax regulations and statutory requirements while minimizing payroll errors and delays.
TOP FEATURES BY STAKEHOLDER
Everyone Gets Exactly What They Need
HR teams, finance heads, employees, and business owners each need something different from cloud payroll. OfficePortal handles all of them in one place.
Multiple Pay Runs in One Month
Run separate payrolls for different departments, locations, or employee bands — all within the same pay period. No more waiting for every group to be ready before you process anyone.
Attendance-Linked Salary Calculation
Leave and attendance data flows directly into every pay run. Pro-rata calculations for new joiners and exits happen automatically — no manual adjustments, no late-night number-crunching.
Salary Revision Workflow
Propose, approve, and apply salary revisions through a structured workflow. No more email chains or missed approvals — every revision is tracked and reflected in the next pay run automatically.
Customisable Payslip Templates
Choose what appears on each payslip — leave balances, bank account details, loan information. Templates match your company's format so there's no redesigning from scratch every month.
Multiple Pay Runs in One Month
Run separate payrolls for different departments, locations, or employee bands — all within the same pay period. No more waiting for every group to be ready before you process anyone.
Attendance-Linked Salary Calculation
Leave and attendance data flows directly into every pay run. Pro-rata calculations for new joiners and exits happen automatically — no manual adjustments, no late-night number-crunching.
Salary Revision Workflow
Propose, approve, and apply salary revisions through a structured workflow. No more email chains or missed approvals — every revision is tracked and reflected in the next pay run automatically.
Customisable Payslip Templates
Choose what appears on each payslip — leave balances, bank account details, loan information. Templates match your company's format so there's no redesigning from scratch every month.
Auto TDS Computation & Form 16
TDS is calculated against the latest income tax slabs automatically. Form 16 is generated at year-end with digital signature support — ready for employees to download without a manual process.
Shift Updates & Schedule Changes
Managers can update employee schedules and communicate shift changes through the platform to help employees stay informed.
Bank Advice File generation
Create bank advice files in file formats that are compatible with Standard Bank, City Union Bank, ICICI Bank, HDFC Bank, IDFC Bank, Kotak Mahindra Bank, Punjab National Bank, and State Bank of India. Direct upload to your company's net banking website.
EPF, ESI & Professional Tax Returns
Monthly return reports for EPF, ESI, and state-wise Professional Tax are generated automatically. All summaries are export-ready in Excel, so your CA or compliance team can file without any rework.
Payslip Access on Mobile App
Employees get notified the moment payslips are ready — via app, email, or push notification. They can download any month's payslip directly from their phone without contacting HR.
IT Declaration & Proof of Investment
Employees submit their investment declarations at the start of the year and upload proof in Q4 — all from the self-service portal. Managers approve digitally. TDS adjusts accordingly, automatically.
Expense Reimbursement Claims
Employees submit expense claims with receipts directly in the platform. Once approved by the reporting manager, reimbursements are included in the next pay run — no follow-ups, no lost receipts.
Loan Application & Repayment Tracking
Employees can apply for salary advances or company loans in the portal. Repayment deductions happen automatically each month — both the employee and manager can track the balance in real time.
Role-Based Payroll Approval Workflow
Define who can create, review, and approve pay runs. Business owners can set up a proper chain of command so payroll is never disbursed without the right sign-off — no more accidental runs.
Multi-Location, Multi-State Support
Running offices in USA, UK, and INDIA? Each location gets its own PT rules, holiday calendar, and compliance settings — managed centrally, without separate systems for each state.
Azure-Backed Security & 99.9% Uptime
Payroll data is stored in Microsoft Azure data centres with 256-bit encryption and daily automated backups. You're not depending on a local server that can fail on salary day.
Contractor & Permanent Employee Payroll
Run separate pay structures for permanent staff, contractors, and interns — with the right TDS percentages and benefits applied to each type. No more juggling two separate systems.
Your Attendance System Already Talks to Payroll
OfficePortal's payroll module reads directly from its attendance and leave tracker. Every pay run already knows which days each employee worked, what leave was taken, and what the pro-rata should be. No data entry. No reconciliation. Just payroll that's right the first time.
- Attendance Integration
- Leave Synchronization
- Automated Pay Runs
- Error-Free Processing
Automated Salary Calculations
Basic pay, HRA, allowances, pro-rata for new joiners and exits, loan deductions, and advances — all calculated automatically based on the salary structure you define. No formulas to maintain, no spreadsheet to break.
- Salary Automation
- Pro-Rata Calculations
- Loan Deductions
- Allowance Management
Statutory Deductions — All of Them
EPF, ESI, Professional Tax, Labour Welfare Fund, and TDS are all handled with up-to-date rates. The moment the government changes something, OfficePortal updates. Your team doesn't need to track a single notification.
- EPF Management
- ESI Processing
- TDS Calculation
- Compliance Updates
Flexible Benefit Plans (FBP)
Let employees allocate portions of their CTC toward tax-saving components — meal vouchers, transport allowance, medical reimbursements. FBP helps employees optimise their take-home while keeping the company fully compliant.
- Tax Saving Benefits
- Flexible Allowances
- CTC Optimization
- Compliance Management
Everything HR in One Platform
Empower your workforce with smarter scheduling, efficient resource allocation, and seamless shift management while OfficePortal automates every HR workflow—from onboarding to offboarding—so your team can focus more on people and less on administration.
Payroll That Runs in Minutes
What used to take your HR team two or three days now takes under ten minutes. The data's already there — attendance, leave, structure, statutory rates — all OfficePortal does is put it together correctly.
Zero Compliance Surprises
EPF rates change. TDS slabs update. State PT thresholds shift. With cloud payroll, none of that catches you off guard because the system already knows. You run payroll. Compliance takes care of itself.
Reduced Scheduling Conflicts
Minimize shift overlaps, double bookings, and missed shifts with centralized schedule management.
80% Lower Payroll Processing Cost
Compared to manual processing or outsourcing, cloud based payroll software costs a fraction. At ₹60/person/month, OfficePortal replaces spreadsheets, manual calculations, and expensive compliance consultants.
Run From Anywhere
Your HR head is travelling. Your payroll admin is WFH. It doesn't matter. Cloud payroll runs from any device, any location. No VPN, no remote desktop, no "I'll do it when I get back to office.
Real Data for Real Decisions
Payroll cost summaries, CTC reports, department-wise salary spend — all available on demand. Finance gets the numbers they need for budgeting without waiting for HR to compile a spreadsheet
Six Reasons Companies Choose OfficePortal Over Everything Else
There are a lot of payroll tools out there. Here's what makes OfficePortal genuinely different for businesses.
Payroll + HRMS in One Platform
Attendance, leave, performance, payroll — all in one system. No API juggling, no data sync errors between separate tools, no paying two vendors. What happens in attendance shows up in payroll automatically.
Built for Statutory Compliance
OfficePortal is designed to handle EPF, ESI, TDS, Professional Tax, and LWF requirements with ease. The platform automatically stays up to date with regulatory changes, helping businesses maintain compliance without manual intervention.
Setup in 3–5 Business Days
Most cloud payroll vendors take weeks to onboard. OfficePortal's team handles data migration, salary structure setup, and compliance configuration — so you run your first pay run within a week of signing up.
Transparent Pricing — ₹60/Person/Month
No "contact sales" pricing. No minimum seat requirements that don't match your headcount. OfficePortal charges ₹60 per person per month, and every feature is included. No premium tiers just for compliance.
Dedicated Support — Not Just a Ticketing System
When something goes wrong on payroll day, you need a human — not a chatbot. OfficePortal offers phone, email, and live chat support, with screen-sharing sessions and dedicated account managers for enterprise clients.
Trusted by CA Firms for Accuracy
OfficePortal's TDS computation engine is used by practising CA firms for client payroll processing. When chartered accountants stake their reputation on a platform's accuracy, that's a better endorsement than any certification.
What Our Customers Actually Say
“We cut payroll time from 3 days to 2 hours. The compliance alerts alone are worth it.”
“Switching from spreadsheets was the easiest decision we made all year.”
“Our employees actually use it. That alone is a miracle.”
How OfficePortal compares
See why 1,000+ companies choose OfficePortal over other HRMS solutions.
| Feature | OfficePortal | Zoho People | greytHR | Keka |
|---|---|---|---|---|
| Free plan | Up to 5 users | 5 users (limited) | No | No |
| Employee Salary Management | ||||
| Salary Templates | ||||
| Earnings & Deductions Management | Add-on | |||
| Payslips | ||||
| Salary Revision Management | ||||
| Draft Pay Run | Client-side AES-256 | Server-side | Server-side | Server-side |
| Mobile app (Android + iOS) | ||||
| Pay Run Approval Workflow | ||||
| Pay Run Revoke | ||||
| Pay Run Deletion | ||||
| Pay Schedule Configuration | ||||
| Form 16 Generation | ||||
| Income Tax Management | ||||
| Statutory Compliance Configuration | ||||
| Loan Management | ||||
| Expense Management | ||||
| Reimbursement Management | ||||
| Contractor Payroll | ||||
| Full & Final Settlement | ||||
| Bank Transfer Statement | ||||
| Bulk Salary Processing | ||||
| Payroll Export | ||||
| Starting price | Free / $4 | $75/mo | $42/mo | $84/mo |
Comparison based on publicly available information as of March 2026. Features and pricing may vary.
Ready to Stop Dreading Payroll Day?
Join 1,000+ businesses that replaced manual payroll with OfficePortal — and never looked back. Your first pay run could be just 5 days away.
FAQ's
Cloud-based payroll software helps small businesses automate salary processing, payslip generation, tax calculations, and compliance management through an online platform. OfficePortal Payroll Software simplifies payroll operations for startups and growing businesses with secure, scalable, and easy-to-use payroll automation.
Cloud-based payroll software reduces manual payroll work, improves salary accuracy, automates statutory compliance, and provides anytime access from any device. OfficePortal helps businesses streamline payroll processing while minimizing errors and administrative workload.
Cloud-based HR and payroll software Centralises employee management, attendance tracking, leave management, and payroll processing into one online platform. OfficePortal automatically syncs attendance, leave, and salary calculations to simplify end-to-end HR and payroll operations.
Cloud-based HR and payroll software Centralises employee management, attendance tracking, leave management, and payroll processing into one online platform. OfficePortal automatically syncs attendance, leave, and salary calculations to simplify end-to-end HR and payroll operations.
Key advantages of cloud-based payroll software include automated salary calculations, real-time access, reduced IT infrastructure costs, improved compliance management, and secure data storage. OfficePortal provides all these benefits through a Centralises cloud payroll and HRMS platform.
Cloud-based HR and payroll software is a digital solution that manages HR operations, employee records, attendance, leave, payroll, and compliance through a secure online system. OfficePortal combines HR management and payroll automation into one integrated cloud-based platform for modern businesses.