ATS365: Features, Benefits & How It Simplifies Recruitment Management

ATS365 is a cloud-based applicant tracking system developed by Retinue Solutions Limited, designed to help recruiters, employers, and applicants manage the permanent recruitment process more efficiently. Listed on the UK Government's G-Cloud digital marketplace, it's aimed primarily at organisations running structured, high-volume recruitment processes that benefit from standardisation and centralised management across hiring teams.

Core ATS365 features

Simple dashboard approach. A centralised view of recruitment activity, intended to give hiring managers and recruiters clarity without navigating multiple disconnected screens.

Template-based standardisation. Standardised templates for job postings and candidate communication, aimed at maintaining consistency across a hiring team, particularly useful for organisations with multiple recruiters working from shared processes.

Client website integration. The system can integrate with an organisation's own careers page, presenting a more seamless application experience for candidates.

Talent pool functionality. Building and maintaining a pool of past applicants for future opportunities, rather than starting recruitment from scratch each time.

Candidate-to-location matching. Matching candidate location against client or role location, useful for organisations recruiting across multiple sites.

System-generated invoicing. Relevant for recruitment agencies or businesses managing external recruitment costs that need to be billed or tracked formally.

Who ATS365 is built for

Based on its feature set and G-Cloud listing, ATS365 appears most suited to larger organisations or recruitment agencies handling structured, permanent recruitment at meaningful volume, where standardisation, invoicing, and multi-site candidate matching justify the platform's cost, listed publicly at around £1,000 per licence per month.

What to consider before choosing an ATS

Recruitment volume and complexity. A platform built for high-volume, multi-site recruitment may be more than a smaller business genuinely needs.

Integration with existing HR systems. Check whether candidate data flows into your broader HRMS once someone is hired, or whether it requires manual re-entry into a separate onboarding system.

Total cost at your actual usage level. Per-licence pricing structures can scale unfavourably for smaller teams — confirm actual cost against your hiring volume before committing.

An alternative for smaller or growing businesses

For businesses that don't need a dedicated, high-cost enterprise ATS but still want structured recruitment tracking connected to the rest of their HR operations, a broader talent management platform that includes recruitment functionality alongside onboarding, attendance, and payroll can offer more practical value than a standalone specialist ATS.

Where OfficePortal fits

OfficePortal's talent management software centralises job postings, candidate pipelines, and onboarding within the same platform used for attendance, leave, and payroll, so a hired candidate's data flows directly into the rest of HR without manual re-entry. It's free for up to five users, offering a genuinely low-cost alternative for smaller businesses not needing enterprise-scale ATS features.

Explore OfficePortal's talent management software →